ACIL Australia: About ACIL

AN OVERVIEW OF ACIL’s PRIVACY POLICY

ACIL Australia Pty Ltd as a project management company, managing projects in the capacity of both sole manager and joint partner, collects, uses and stores personal and sensitive information in relation to the submission of:

expressions of interest;
capability statements; and
tenders.

ACIL recognises and values the protection of your personal information and is committed to meeting the requirements of the Privacy Amendment (Private Sector) Act 2000. ACIL has implemented a policy to describe the means of collection, use, storage and access of any personal or sensitive information received by ACIL from you.

What information do we collect?

When providing us with your personal information, we will inform you of how that information will be used. Types of personal information we collect are:

curricula vitae;
consultants registration forms, both hard copy and electronic format; and
business cards.

This personal information may be collected from various sources including:

responses to advertisements;
website enquiries;
email, mail, facsimile and word of mouth; and
information received from suppliers of third parties.

We will not collect any personal information which is of an offensive nature. However, we may collect sensitive information relating to your:

nationality;
membership to Professional Associations; and
medical information relating to insurance inquiries.

All of this information is deemed to be entirely confidential and is maintained only through necessity and you give us your express consent to collect and store that information. All sensitive information stored by us will be dealt with strictly in accordance with the requirements of the Privacy Act.

Disclosure of information

We will keep your information collected from you strictly confidential and will not disclose or pass the information onto any third parties, other than those who are contracted to us to keep the information confidential. We will only pass information onto third parties where we know information is subject to a statute or a scheme that imposes similar restrictions to the National Privacy Principles contained in the Privacy Act.

We may disclose personal information we collect from you for the purpose specified to you at the time of collection if:

you would reasonably expect us to disclose it for that purpose; and
that purpose is related to the purpose specified to you at the time of collection.

The primary purpose for which your personal information may be used is in the submission of documents to our clients (including our client’s based overseas) for the purposes of obtaining paid project work. The type of submissions include:

expressions of interest;
capability statements; and
tenders.

We may also use your personal information in our regular newsletter that is compiled and distributed within the organisation and to project offices. The newsletter will only contain personal information relating to activities performed by consultants and subcontractors involved in the project work.

If we wish to disclose any personal information collected from you for reasons other than those set out above we will not do so unless we have your prior written consent.

Security of your information

We will take all reasonable steps to ensure all information collected from you, that we use or disclose is accurate, up-to-date, complete and stored in a secure environment accessed only by our authorised personnel. We will use up-to-date techniques and processes that meet current industry standards to ensure that your personal information is kept secure and confidential.

Please keep in mind that no information transmitted over the Internet can be guaranteed to be 100% secure. We will endeavour to protect your personal information however we cannot ensure or warrant the security of any information you transmit or receive from us. These activities are conducted at your own risk. Once we receive your transmission, we will use our best efforts to ensure its security.

Where information is stored as hard copy, the information will be maintained by our Registration Consultant in filing cabinets accessed only by our authorised personnel. The consultants database is accessible only by our employees. Access to third parties is restricted except where a sub contractor has been employed to assist with a submission.

Accessing, correcting or up-dating your personal information

We will, with your help, keep your personal information accurate, complete and up to date. You can access most of the personal information we hold about you and request corrections.

ACIL maintains a consultants database subject to regular updates of information. The Registrations Consultant continuously reviews the database and amendments are made when we:

receive a revised Curriculum Vitae; or
receive and email requesting changes; or
contact you via email or post to obtain your current details.

If you do not wish us to use that information on our database, please contact us and we will remove that information.

Your option not to provide personal information

When you wish to register, you may need to provide us with your personal information. Giving this information to us is absolutely optional, however if you do not provide it we may not be able to contact you or review your details for the purposes of considering you for a potential assignment.

How to contact us

At all times, we will take great care to ensure that your personal information is protected and treated confidentially and in accordance with the Privacy Act.

If you have any questions or concerns or believe we have not dealt with your personal information in a manner that complies with the Privacy Act policy, please contact ACIL Australia Pty Ltd be telephoning (61 3) 9819 2877 or use the ‘Who Is ACIL’ link on our website: www.acil.com.au, where the full policy is detailed, to send any queries via email. ACIL reserves the right to modify or amend this policy at any time.